Oxford University Cave Club
TGM Michaelmas 2003
Meeting commenced at 9.20pm.
Rosa Clements, pod, Sarah McCullogh, Dave Legg, John Pybus, Chris Densham, Gareth Phillips, Simon Goddard, Eleanor Packham, Matthew Balaam, Tatiana Niki Porova, Matthew Robinson, Christian Fernar, Jeremy Welch.
Paul Garver (Chris Densham chaired), Steve Roberts.
OUCC Proceedings, 14 and 15. Steve has contacted Pauline; she will post him material for Proc 14. John said that if Hilary will take on the main editor job, he will assist. Tim said that he thought Proc 14 should be sorted out first.
Insurance: our BCRA third party insurance has expired, but the University's insurance should cover us. However, it is not entirely clear whether non-University members are covered. Chris said that, in principle, 20% of our membership could be non-matriculated members. Paul is trying to arrange a meeting with the Safety Officer from the Sports Federation in which this issue will be raised and clarified. SRT wall: covered under 'Matters arising'. Steve points out that the Oxford Brookes climbing wall is available for our practices.
Sarah thanked everybody who has helped with meets and told the meeting that she will need to delegate a lot of meets organisation, due to other commitments. John said that it might make things easier if meets organisation was delegated before the beginning of term, as it used to be. Secretary's report: There will be a Christmas meal on Wednesday, 3rd December at the Standard Tandoori on Walton Street, at 8pm. Dave will be doing a talk on expedition on Wednesday of 7th week.
Finances are quite well organised this term. Long term debt was sorted out at the President's Invite meet. The Sports Federation has given us a grant of £250. This week is the deadline for the supplementary grant; John will apply for this and ask for new equipment. Tim suggested asking for a specific item with safety implications, such as lights. Matthew told the meeting that we currently have to hire lights to meet the demand from novices. John said that he would ask for £200 for lights.
Last TGM, student membership rates were discussed. The new membership chargers are: £25 standard rate, £15 for students (£5 for the first term for novice students), £10 for country members. John appealed to meet organisers to fill out the necessary forms, detailing who attended, what food and transport they used, etc. Also, it is very important to get next of kin/medical forms from novices. This is a requirement of the University, but there have been problems with it this term. Tim suggested that Steve add it to his Freshers' talk.
Matthew told the meeting that we need some large over-suits. John said that he would seek grant money to pay for these. Tim offered seven FX2 batteries (and maybe two headsets as well) to the club.
Expedition went and we achieved our goal. The trailer needs repairing. There will be an Expedition dinner on Saturday night at Hi-Lo on Cowley Road.
Steve and Gavin will contact the AC Irvine Fund regarding travel grants. Chris suggested applying for money for equipment, as well.
Meeting closed at 10.35pm.